Development of minimum data set and dashboard for monitoring adverse events in radiology departments

Mahtab Karami; Nasrin Hafizi; Ali-Mohammad Nickfarjam; Soheila Refahi

doi:10.1016/j.heliyon.2024.e30054

Development of minimum data set and dashboard for monitoring adverse events in radiology departments

Heliyon. 2024 Apr 24;10(9):e30054. doi: 10.1016/j.heliyon.2024.e30054. eCollection 2024 May 15.

Authors

Mahtab Karami^{1

2

3}, Nasrin Hafizi⁴, Ali-Mohammad Nickfarjam^{4

5}, Soheila Refahi⁶

Affiliations

¹ Clinical Research Development Center of Shahid Sadoughi Hospital, Shahid Sadoughi University of Medical Sciences, Yazd, Iran.
² Research Center for Health Technology Assessment and Medical Informatics, School of Public Health, Shahid Sadoughi University of Medical Sciences, Yazd, Iran.
³ Department of Health Information Technology and Management, School of Public Health, Shahid Sadoughi University of Medical Sciences, Yazd, Iran.
⁴ Health Information Management Research Center, Kashan University of Medical Sciences, Kashan, Iran.
⁵ Department of Health Information Technology and Management, School of Allied-Medical Sciences, Kashan University of Medical Sciences, Kashan, Iran.
⁶ Department of Medical Physics, Faculty of Medicine, Ardabil University of Medical Sciences, Ardabil, Iran.

Abstract

Background: To reduce the risk of errors, patient safety monitoring in the medical imaging department is crucial. Interventions are required and these can be provided as a framework for documenting, reporting, evaluating, and recognizing events that pose a threat to patient safety. The aim of this study was to develop minimum data set and dashboard for monitoring adverse events in radiology departments.

Material and methods: This developmental research was conducted in multiple phases, including content determination using the Delphi technique; database designing using SQL Server; user interface (UI) building using PHP; and dashboard evaluation in three aspects: the accuracy of calculating; UI requirements; and usability.

Results: This study identified 26 patient safety (PS) performance metrics and 110 PS-related significant data components organized into 14 major groupings as the system contents. The UI was built with three tabs: pre-procedure, intra-procedure, and post-procedure. The evaluation results proved the technical feasibility of the dashboard. Finally, the dashboard's usability was highly rated (76.3 out of 100).

Conclusion: The dashboard can be used to supplement datasets to obtain a more accurate picture of the PS condition and to draw attention to characteristics that professionals might otherwise overlook or undervalue.

Keywords: Adverse event; Dashboard; Development; Evaluation; Medical imaging; Minimum data set; Patient safety; Radiology department; Usability.