Nurses' Experiences After Implementation of an Organization-Wide Electronic Medical Record: Qualitative Descriptive Study

Rebecca M Jedwab; Elizabeth Manias; Alison M Hutchinson; Naomi Dobroff; Bernice Redley

doi:10.2196/39596

Nurses' Experiences After Implementation of an Organization-Wide Electronic Medical Record: Qualitative Descriptive Study

JMIR Nurs. 2022 Jul 26;5(1):e39596. doi: 10.2196/39596.

Authors

Rebecca M Jedwab^{1

2}, Elizabeth Manias³, Alison M Hutchinson^{1

4}, Naomi Dobroff^{2

5}, Bernice Redley^{1

4}

Affiliations

¹ Centre for Quality and Patient Safety Research-Monash Health Partnership, Institute for Health Transformation, School of Nursing and Midwifery, Deakin University, Melbourne, Australia.
² Nursing and Midwifery Informatics, Monash Health, Melbourne, Australia.
³ Institute for Health Transformation, School of Nursing and Midwifery, Deakin University, Melbourne, Australia.
⁴ Nursing and Midwifery, Monash Health, Melbourne, Australia.
⁵ School of Nursing and Midwifery, Deakin University, Melbourne, Australia.

PMID: 35881417
PMCID: PMC9328123
DOI: 10.2196/39596

Abstract

Background: Reports on the impact of electronic medical record (EMR) systems on clinicians are mixed. Currently, nurses' experiences of adopting a large-scale, multisite EMR system have not been investigated. Nurses are the largest health care workforce; therefore, the impact of EMR implementation must be investigated and understood to ensure that patient care quality, changes to nurses' work, and nurses themselves are not negatively impacted.

Objective: This study aims to explore Australian nurses' postimplementation experiences of an organization-wide EMR system.

Methods: This qualitative descriptive study used focus group and individual interviews and an open-ended survey question to collect data between 12 and 18 months after the implementation of an EMR across 6 hospital sites of a large health care organization in Victoria, Australia. Data were collected between November 2020 and June 2021, coinciding with the COVID-19 pandemic. Analysis comprised complementary inductive and deductive approaches. Specifically, reflexive thematic analysis was followed by framework analysis by the coding of data as barriers or facilitators to nurses' use of the EMR using the Theoretical Domains Framework.

Results: A total of 158 nurses participated in this study. The EMR implementation dramatically changed nurses' work and how they viewed their profession, and nurses were still adapting to the EMR implementation 18 months after implementation. Reflexive thematic analysis led to the development of 2 themes: An unintentional divide captured nurses' feelings of division related to how using the EMR affected nurses, patient care, and the broader nursing profession. This time, it's personal detailed nurses' beliefs about the EMR implementation leading to bigger changes to nurses as individuals and nursing as a profession than other changes that nurses have experienced within the health care organization. The most frequent barriers to EMR use by nurses were related to the Theoretical Domains Framework domain of environmental context and resources. Facilitators of EMR use were most often related to memory, attention, and decision processes. Most barriers and facilitators were related to motivation.

Conclusions: Nurses perceived EMR implementation to have a mixed impact on the provision of quality patient care and on their colleagues. Implementing technology in a health care setting was perceived as a complex endeavor that impacted nurses' perceptions of their autonomy, ways of working, and professional roles. Potential negative consequences were related to nursing workforce retention and patient care delivery. Motivation was the main behavioral driver for nurses' adoption of EMR systems and hence a key consideration for implementing interventions or organizational changes directed at nurses.

Keywords: COVID-19; computerized medical records systems; implementation science; motivation; nurses; qualitative research.

©Rebecca M Jedwab, Elizabeth Manias, Alison M Hutchinson, Naomi Dobroff, Bernice Redley. Originally published in JMIR Nursing (https://nursing.jmir.org), 26.07.2022.